Terms & Community Rules

Effective October 24, 2026

Using Pilot Dives

Pilot Dives is provided by Pilot Dives LLC, a Texas limited liability company (“Pilot Dives”, “we”, “us”). Pilot Dives helps pilots, cabin attendants and other flight crew remember and share places near airports: hotels, restaurants, caterers, things to do and gyms. An account is needed to use the app. By signing in you agree to these terms and to our Privacy Policy (pilotdives.app/privacy). If you do not agree, do not sign in.

Not for flight planning or navigation

Pilot Dives is not an aviation information service. Airport names, codes and locations are provided for convenience only and may be out of date or wrong. Never use this app for flight planning, navigation or any operational decision. Place listings, distances and events come from third parties such as Apple Maps and Ticketmaster and may be inaccurate. Confirm anything important yourself.

Your account

You sign in with Apple. Pilot Dives is for adults: you must be at least 18 years old, and Apple may be asked to confirm it. Accounts found to belong to anyone under 18 are closed. You are responsible for what is done with your account. You can delete your account at any time from the bottom of Profile, which removes your profile, call sign, photo, saved places, private notes, settings, trips, receipts, friends, check-ins, crew membership and crew card, ratings, tips, posts and the messages you sent.

Community rules

Pilot Dives has no tolerance for objectionable content or abusive behavior. You may not post, send or share anything that is harassing, threatening, hateful, sexually explicit, defamatory, deceptive or illegal. You may not spam, advertise, impersonate another person, or share someone else's private information. This applies to your call sign, name, photo, check-ins, ratings, tips, board posts, messages and crew chats. A call sign may not pass for Pilot Dives or its staff; those are reserved. A call sign can be changed once every 30 days.

Reporting and blocking

You can report any member, post, message or tip, and you can block any member, from the menu next to it. Reports are reviewed within 24 hours. We may remove content and suspend or permanently remove any account that breaks these rules, without notice.

What you share

Ratings, detailed grades and tips you choose to share are visible to other signed-in members, without your name or call sign. Members on your friends list see your call sign on them. Your role (pilot or cabin attendant) is shown with them and, on FBO ratings, your aircraft type if you choose to show it. Your private notes and your saved list are kept with your account, can be seen only by you, and are never shared with other members. Ratings and tips are the opinions of the people who wrote them.

You keep ownership of what you write. You give Pilot Dives a non-exclusive, worldwide, royalty-free license to host, store, display, reproduce and moderate that content in the app for as long as it is posted. The license ends when you delete the content or your account.

Call signs, friends and your schedule

Other members see the call sign you choose, and can find you by it. Your real name is optional and is shown only to the people you choose: nobody, your friends, or everyone. A friendship starts only when both members agree, and either can end it at any time. A friend can see your call sign on your ratings and tips, the airport you are checked in at when your check-in setting allows it, and any trip on your schedule that you choose to show friends (the airport and the dates only). Pilot Dives does not check who members are. Use the same care meeting someone from the app as you would with any stranger.

Crews

You can set up a crew for a trip, or ask to join one with a crew code. The crew’s organizer decides who joins and can remove anyone. People on a crew see each other’s crew name, photo, seat, hotel name, arrival and leaving times, whether they have landed, and the crew chat, plans and split bills, for that trip only. Your phone number and email are shown to your crew only if you add them to your crew card. Shuttle, lobby and dinner times in a crew are set by its members; confirm anything important with your crew or your company. The community rules above apply in crew chats, and any crew member can be reported or blocked.

Subscriptions and purchases

Some features need a paid plan. Paid plans are bought through Apple In-App Purchase. Payment is charged to your Apple ID account when you confirm the purchase. Plans renew automatically unless you cancel at least 24 hours before the end of the current period, and your account is charged for renewal within 24 hours before the period ends. You can manage or cancel a plan in your Apple ID account settings. Billing, free trials, prices, taxes and refunds are handled by Apple under Apple’s terms, and we cannot issue refunds for purchases made through Apple. The price, length and features of each plan are shown in the app before you buy. We may change plans or prices as Apple and the law allow, with notice in the app. Founding Pilot places are limited and are described in the app when offered.

Expenses, receipts and per diem

The receipt, expense and per diem tools are for your own record keeping. Amounts, dates and places read from receipts, trip sheets or screenshots, including by tools that run on your phone, may contain errors. Pilot Dives does not give tax, legal or accounting advice. You are responsible for checking your records and for your own tax and employer reporting.

Split bills in a crew

Pilot Dives does not process payments or hold money. Amounts shown for split bills in a crew are calculations only. Members settle with each other outside the app, and Pilot Dives is not responsible for any amount owed between members.

Third-party services and content

Place listings, maps, photos, weather and event listings come from third parties such as Apple, Ticketmaster, Overture Maps Foundation and Wikimedia Commons. They are subject to their own terms, and we are not responsible for their accuracy or availability. Links to hotel, rental-car or other websites open services we do not control.

Our rights and acceptable use

The app, its design, name, logo and software belong to Pilot Dives or its licensors. We give you a limited, personal, non-exclusive, non-transferable license to use the app on Apple devices you own or control, under these terms. You may not copy, scrape, reverse engineer or resell the app or its data, or use it to build a competing service.

Termination

You may stop using Pilot Dives and delete your account at any time. We may suspend or end your access if you break these terms or to protect other members. Sections that by their nature should continue (ownership, disclaimers, limits on liability, indemnification, and governing law) continue after your access ends.

No warranty and limits on our liability

The app is provided as is, without warranties of any kind. To the fullest extent the law allows, Pilot Dives is not liable for any loss or damage arising from your use of the app or from reliance on anything shown in it.

To the fullest extent the law allows, our total liability for any claim relating to the app will not exceed the greater of the amount you paid us in the 12 months before the claim or US$100, and we are not liable for indirect, incidental, special or consequential damages. Some places do not allow certain limits, so parts of this section may not apply to you.

Indemnification

You agree to defend and hold Pilot Dives harmless from claims, losses and costs that arise from content you post, your misuse of the app, or your breach of these terms or the law.

Governing law and disputes

These terms are governed by the laws of the State of Texas, without regard to conflict-of-law rules. Disputes will be brought in the state courts located in Comal County, Texas, or the United States District Court for the Western District of Texas, and you and we consent to those courts.

Apple

These terms are between you and Pilot Dives, not Apple. Apple has no obligation to provide maintenance or support for the app and is not responsible for claims relating to it. Apple and its subsidiaries are third-party beneficiaries of these terms and may enforce them against you. You must also follow the Apple Media Services Terms and any applicable third-party terms.

Changes

These terms may be updated. If the changes are significant, the app will ask you to agree again.

Contact

Email us at hello@pilotdives.app.